Medical Staff Coordinator

OU Medicine
Oklahoma City

Job Description

Position Title:
Medical Staff Coordinator

Medical Staff/Credentialing

Job Description:
Medical Staff Coordinator

Shift: Full-Time

OU Medicine - Oklahoma City, OK

As a Medical Staff Coordinator, you will serve an important role as liaison between hospital administration and the medical staff providers. Were seeking an individual that excels in organization skills and attention to detail, and can meet deadline assignments while balancing a diverse range of tasks and responsibilities. Preferred candidates will have prior experience in executive administrative, hospital administration, or medical staff services. This is an excellent opportunity for someone with advanced administrative experience to contribute to the provision of exceptional patient care, ultimately assisting in improving the lives of our patients.

General Description:

Working under general direction, supports the medical staff functions as part of the Medical Staff/Credentialing Services Department, performing duties of varied nature requiring some independent judgement, making interpretations and recommendations as appropriate

Essential Functions/Duties:

Coordinate committee/clinical service meetings to include, preparation and distribution, agendas, minutes, presentations, as well as attending and transcribing meeting minutes via laptop
Distribution and coordination of pertinent information
Facilitates flow/tracking of information to include policies and procedures from various committees/clinical service meetings through appropriate approval process
Working closely with the Director of Medical Staff/Credentialing Services, administration and medical staff leadership handles issues involving the medical staff
Preparation, distribution and tracking of information as related to the Impaired and Disruptive Practitioner process
Run reports, assemble information and populate dashboards for OPPE/FPPE process for credentialed practitioners
Researches quality issues and any other issues as required.
Schedules appointments and maintains calendars
Updates departmental orientation manual, policies and procedures
Travel arrangements manage expense reports, and check requests
Adapts to a changing environment prioritizing and reprioritizing to meet deadlines and maintain a high quality of work
Maintains supply inventory
Gather and distribute required information for regulatory entities, such as TJC, CMS, etc.
Distribution, research and working knowledge of Bylaws, Rules and Regulations. Assists with the development of the Bylaws, Rules and Regulations to ensure that the medical staff is aware of changes.
Acts as liaison between the Director of Medical Staff/Credentialing Services and the designated off-site facility for medical staff issues.
Key role in projects that directly impact the Medical Staff
Create, maintain and communicate ER Call Schedules Direct External/Internal customers appropriately
Prepare reports, letters and other confidential materials
Preparation and distribution of resident meal funds
Preparation/distribution of access cards
Create and Maintain email distribution database
Track, validate monthly expirables, NPI and OIG/GSA exclusion list and reports
Auditing of credentialing files
Archiving credentialing files and confidential information
Performs other projects and duties as assigned
Makes interpretations and recommendations as appropriate

Minimum Qualifications:

Education: High School Diploma or GED

Experience: Three (3) years of technical, clerical experience, OR an equivalent combination of education and experience. Three (3) years of experience in a relevant healthcare area.

Knowledge, Skills and Abilities:

Knowledge of office procedures and equipment. Ability to communicate effectively both oral and in writing to include, spelling, grammar and punctuation. Displays excellent interpersonal skills as well as maintains a constructive, effective working relationship with others, as well as, demonstrates effective listening and questioning skills.. Extensive knowledge in Microsoft Office applications and Microsoft Outlook.

Certifications/Registrations Required:None

OU Medicine has a comprehensive benefits package, including PTO, 401(k), medical and dental plans, but our offerings go beyond traditional packages. We know that a total benefits and compensation package, designed to meet your specific needs and goals both inside and outside of the work environment, brings additional rewards that create peace of mind for you and your family.

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Employment Type

Full time

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